District Invitational
Posted: Tue Nov 05, 2013 12:18 pm
I apologize for the long post, but would like some guidance from the gurus here.
Our pack has purchased a new track, and with it, we are looking (with my suggestion) to get some sort of district race for the area. At this point, the District is not sponsoring the event, nor promoting it, but I have their approval to go forward. I have been around the forum for quite some time, and have ran several races with very few issues ever reported. I have also helped out in Districts for a few years in our old council.
I have read most of the comments, but would like some help grasping all of the little details I need. The event is 4.5 months out at this point, and I am already starting to get overwhelmed at the sheer volume of details swirling around in my head.
- I have the new scout shop rented (tis free) for an entire day, which has ample room and the A/V equipment that seems to be needed.
- I have our BS troop planning to provide some sort of refreshments for sale during the event
- I will have some time at the next Round table to announce it, and ask for volunteers
- I am thinking about trying to limit the entries (maybe 3-5 per rank per pack)
- Track is a brand new 42' Besttrack with automatic start gate, lift kit, and K2 timer with computer interface
- Software - Have GPRM, RR, and Race Effects
- Planning one run down each lane, and probably running by times (usually do position for pack)
- I am thinking that we stagger (tigers first, then wolves checkin while Tigers race, etc), not planning a grand finals
Since this is the first one, I really have no idea what to expect, so here are some Questions I have:
1. How much time should I plan for each rank? I am thinking 1 hour for checkin ~1 hour for racing
2. Any idea what kind of turnout to plan for?
3. How many volunteers should I shoot for?
4. Any big gotcyas to be concerned with?
5. What am I not yet thinking about?
I pulled the potential rules from our old districts, and have used them the last 2 years for our pack. The goal is to allow creativity, and learning, while trying to keep some expensive parts out:
Overall: All cars must be built for the current Pinewood Derby Racing Season. NO REPEATS or REPAINTS. Cars must be tuned or aligned by the racer, adult supervision is encouraged. Cars may not be sent to third party facilities for tuning or other performance enhancements.
Body: The main body structure must be made of wood. Cars that were purchased completed may not be used. If the builder lacks the resources to cut out a car from a stock block of wood, attendance at a workshop is strongly encouraged. Alternately, a pre-shaped block may be purchased to be used with the stock BSA Wheels and approved Axles.
Car Specs:
A. Width - Not to exceed 2 3/4 inches
B. Length - Not to exceed 7 inches
C. Weight - Not to exceed 5.0 ounces on scale accurate to 1/10 ounce.
D. Height - Not to exceed 4 inches
E. Clearances:
1. Center Rail Width: Must clear center guide rails, typically no less than 1-3/4 inches minimum.
2. Bottom: No less than 3/8 inches from track surface between center rails. Weights are preferred to be inset in the body or on top of the car to aid in a safe stop at the end of the track and avoid scraping the center rail down the curved section.
3. Other: No part of the car or attachment to any car, which is metal, pointed, sharp, and/or jagged, may be capable of contacting any part of the track. No part of the car body, wheels or attachments may protrude in front of the starting peg.
F: Aesthetics: The car design may be enhanced by the addition of other stable materials such as plastic or metal. Any additions must be firmly attached and meet Car Size Requirements.
G: Prohibited Items: The following items are PROHIBITED: Springs, Starting devices or propellants, Electronic or lighting devices that interfere with the race electronics, Liquids (other than axle lubrication), wet paint, oil, sticky substance, or powders of any kind (other than axle lubrication), Glass or excessively fragile parts, Bearings, bushings, washers, sleeves, hubcaps or inserts attached to or in contact with the axle, body or wheels, Loose objects on car, Magnets
Wheels:
A. Use only Official Scout Grand Prix wheels - Outer wheel surface may be lightly sanded, shaved, or polished to remove surface imperfections and mold casting burrs, but must not be reshaped in any way in an attempt to lighten the wheel, minimize tread contact or alter aerodynamics You may add material such as glue, fingernail polish, or tape, to the inside of the wheel to aid in balancing of the wheel, but no material may be removed from the inside surfaces..
B. Wheel Bore treatment is allowed including polishing and/or tapping. Wheel bores may not be filled and re-drilled to alter bore diameter or to achieve better fit with the axle.
C: There must be at least four wheels on the car, however, it is not required that all four wheels make contact with the track surface. Each wheel must be mounted on an axle, on the outside of the car, in the vertical position. Each wheel must be attached directly to the wood car body by an axle and spin freely.
D: Please note: There are after market modified wheels that are LIGHTENED. This is usually done by turning the wheels on a lathe and removing material from the inside of the wheel. These wheels are NOT allowed and EASILY RECOGNIZED at inspection. Cars with these wheels will not be permitted to race.
Axels:
A: BSA Nail type axels are required. Axles must not be connected to any device that mechanically alters rotation and spin. Axles must be mounted into the wood sections of car.
B: Drilled holes or slots can be used. Over-application of lubricant which results in excessive shedding onto the track is not allowed.
C: Approved lubricants include (but are not limited to) Graphite, Teflon, Nyoil, and Krytox. Please note – NO GRAPHITE IS TO BE BROUGHT INTO THE RACE LOCATION, due to the mess it makes. Please use graphite before hand, and shake off any excess. We encourage the use of oil for lubrication, due to it being cleaner, easier and potentially faster.
INSPECTION: Each car must pass inspection by the Official Inspection Committee before it may compete. The Inspectors will disqualify any car not meeting these rules. Any adult or scout may appeal the findings of the Inspectors to the Race Committee Chair-person, whose decision is final. After acceptance only race officials will handle the cars. Cars may be reclassified or disqualified if they are determined by the race officials to not meet these requirements.
REPAIRS: Race officials may authorize repairs, usually when damage is caused by collision with another vehicle or object. The Cub Scout is in charge of all car repairs. Guidance is allowed and encouraged. Ideally repairs can be done before the next heat that the car is in starts. After the car is repaired Officials will run the race again.
BEHAVIOR: GOOD SPORTSMANSHIP AND BEHAVIOR IS EXPECTED. Race Officials may ask anyone not following this rule to leave.
Our pack has purchased a new track, and with it, we are looking (with my suggestion) to get some sort of district race for the area. At this point, the District is not sponsoring the event, nor promoting it, but I have their approval to go forward. I have been around the forum for quite some time, and have ran several races with very few issues ever reported. I have also helped out in Districts for a few years in our old council.
I have read most of the comments, but would like some help grasping all of the little details I need. The event is 4.5 months out at this point, and I am already starting to get overwhelmed at the sheer volume of details swirling around in my head.
- I have the new scout shop rented (tis free) for an entire day, which has ample room and the A/V equipment that seems to be needed.
- I have our BS troop planning to provide some sort of refreshments for sale during the event
- I will have some time at the next Round table to announce it, and ask for volunteers
- I am thinking about trying to limit the entries (maybe 3-5 per rank per pack)
- Track is a brand new 42' Besttrack with automatic start gate, lift kit, and K2 timer with computer interface
- Software - Have GPRM, RR, and Race Effects
- Planning one run down each lane, and probably running by times (usually do position for pack)
- I am thinking that we stagger (tigers first, then wolves checkin while Tigers race, etc), not planning a grand finals
Since this is the first one, I really have no idea what to expect, so here are some Questions I have:
1. How much time should I plan for each rank? I am thinking 1 hour for checkin ~1 hour for racing
2. Any idea what kind of turnout to plan for?
3. How many volunteers should I shoot for?
4. Any big gotcyas to be concerned with?
5. What am I not yet thinking about?
I pulled the potential rules from our old districts, and have used them the last 2 years for our pack. The goal is to allow creativity, and learning, while trying to keep some expensive parts out:
Overall: All cars must be built for the current Pinewood Derby Racing Season. NO REPEATS or REPAINTS. Cars must be tuned or aligned by the racer, adult supervision is encouraged. Cars may not be sent to third party facilities for tuning or other performance enhancements.
Body: The main body structure must be made of wood. Cars that were purchased completed may not be used. If the builder lacks the resources to cut out a car from a stock block of wood, attendance at a workshop is strongly encouraged. Alternately, a pre-shaped block may be purchased to be used with the stock BSA Wheels and approved Axles.
Car Specs:
A. Width - Not to exceed 2 3/4 inches
B. Length - Not to exceed 7 inches
C. Weight - Not to exceed 5.0 ounces on scale accurate to 1/10 ounce.
D. Height - Not to exceed 4 inches
E. Clearances:
1. Center Rail Width: Must clear center guide rails, typically no less than 1-3/4 inches minimum.
2. Bottom: No less than 3/8 inches from track surface between center rails. Weights are preferred to be inset in the body or on top of the car to aid in a safe stop at the end of the track and avoid scraping the center rail down the curved section.
3. Other: No part of the car or attachment to any car, which is metal, pointed, sharp, and/or jagged, may be capable of contacting any part of the track. No part of the car body, wheels or attachments may protrude in front of the starting peg.
F: Aesthetics: The car design may be enhanced by the addition of other stable materials such as plastic or metal. Any additions must be firmly attached and meet Car Size Requirements.
G: Prohibited Items: The following items are PROHIBITED: Springs, Starting devices or propellants, Electronic or lighting devices that interfere with the race electronics, Liquids (other than axle lubrication), wet paint, oil, sticky substance, or powders of any kind (other than axle lubrication), Glass or excessively fragile parts, Bearings, bushings, washers, sleeves, hubcaps or inserts attached to or in contact with the axle, body or wheels, Loose objects on car, Magnets
Wheels:
A. Use only Official Scout Grand Prix wheels - Outer wheel surface may be lightly sanded, shaved, or polished to remove surface imperfections and mold casting burrs, but must not be reshaped in any way in an attempt to lighten the wheel, minimize tread contact or alter aerodynamics You may add material such as glue, fingernail polish, or tape, to the inside of the wheel to aid in balancing of the wheel, but no material may be removed from the inside surfaces..
B. Wheel Bore treatment is allowed including polishing and/or tapping. Wheel bores may not be filled and re-drilled to alter bore diameter or to achieve better fit with the axle.
C: There must be at least four wheels on the car, however, it is not required that all four wheels make contact with the track surface. Each wheel must be mounted on an axle, on the outside of the car, in the vertical position. Each wheel must be attached directly to the wood car body by an axle and spin freely.
D: Please note: There are after market modified wheels that are LIGHTENED. This is usually done by turning the wheels on a lathe and removing material from the inside of the wheel. These wheels are NOT allowed and EASILY RECOGNIZED at inspection. Cars with these wheels will not be permitted to race.
Axels:
A: BSA Nail type axels are required. Axles must not be connected to any device that mechanically alters rotation and spin. Axles must be mounted into the wood sections of car.
B: Drilled holes or slots can be used. Over-application of lubricant which results in excessive shedding onto the track is not allowed.
C: Approved lubricants include (but are not limited to) Graphite, Teflon, Nyoil, and Krytox. Please note – NO GRAPHITE IS TO BE BROUGHT INTO THE RACE LOCATION, due to the mess it makes. Please use graphite before hand, and shake off any excess. We encourage the use of oil for lubrication, due to it being cleaner, easier and potentially faster.
INSPECTION: Each car must pass inspection by the Official Inspection Committee before it may compete. The Inspectors will disqualify any car not meeting these rules. Any adult or scout may appeal the findings of the Inspectors to the Race Committee Chair-person, whose decision is final. After acceptance only race officials will handle the cars. Cars may be reclassified or disqualified if they are determined by the race officials to not meet these requirements.
REPAIRS: Race officials may authorize repairs, usually when damage is caused by collision with another vehicle or object. The Cub Scout is in charge of all car repairs. Guidance is allowed and encouraged. Ideally repairs can be done before the next heat that the car is in starts. After the car is repaired Officials will run the race again.
BEHAVIOR: GOOD SPORTSMANSHIP AND BEHAVIOR IS EXPECTED. Race Officials may ask anyone not following this rule to leave.